Championship Administration Resources

This page is used by the Championship Administrative Division to prepare for and run the three State Championships.

 

Using this Page

Select from the tabs on the left to see information posted for that topic.

Items that are italicized are links to additional resources.  Items in gray need to be completed or developed yet.

Your help is critical to the development of the Board Access Materials!

  • Please report any errors, omissions or suggestions to Char
  • If you have files to be included in our archives, please forward them to files@iwga.org or fax to 815-385-4022

Player Registration

This page contains general information on championship registration activities.   A reminder that the board members assigned to registration are only responsible for tracking, recording and maintaining registered players.  Withdrawals, refunds, and late entries are the responsibility of the Championship Chairs.

 

  • Registration Assignments
    • Registration Chair: Mary Robson
    • All Mail-In Registrations: Mary Robson
    • State Am Registrar: Pam Keeling
    • Junior Am Registrar: Pam Keeling
    • Senior Am Registrar: Carla Sloan
  • Current Registration Lists
  • Registration Entry List Guidelines
  • Withdrawal Guidelines
  • On-Site Registration Hours
    • State Am Check-In (no DQ for missing it)
      • Sunday 11:00 AM – 3:00 PM
      • Monday 90 minutes before start of play until all players have teed-off
    • Junior Am Check-In (no DQ for missing it)
      • Monday 11:00 AM – 3:00 PM
      • Tuesday 90 minutes before start of play until all players have teed-off
    • Senior Am Registration (formal registration, must register in person or call-in to avoid being eliminated from the championship)
      • Monday 11:00 AM – 3:00 PM

State Am Chair

This page contains information for the State Am Chair(s) to assist them with preparing for their Championship.  Materials presented here are limited to duties that are typically performed prior to arrival at the championship.  On-site reference material is located in the tab entitled “Running a State Am”

State Am

 


Archived State Am Chair Instructions (back to top)


Running a State Am

This page contains information necessary for the on-site activities of conducting a State Am.

Junior Am Chair

This page contains information for the Junior Am Chair(s) to assist them with preparing for their Championship.  Materials presented here are limited to duties that are typically performed prior to arrival at the championship.  On-site reference material is located in the tab entitled “Running a Junior Am”.

Junior Am

 


Archived Junior Am Chair Instructions (back to top)


Running a Junior Am

This page contains information necessary for the on-site activities of conducting a Junior Am.

Senior Am Chair

This page contains information for the Senior Am Chair(s) to assist them with preparing for their Championship.  Materials presented here are limited to duties that are typically performed prior to arrival at the championship.  On-site reference material is located in the tab entitled “Running a Senior Am”.

Senior Am

 

Running a Senior Am

This page contains information necessary for the on-site activities of conducting a Senior Am.

Official In Charge

The Official in Charge is the board member assigned to administer all rules items at a championship.  Often this will be the Rules Chair, but can also be another rules-qualified board member.  The Official in Charge is responsible for making sure that the championship is run in accordance with USGA rules and IWGA guidelines and is responsible for making the “tough” decisions regarding pace of play penalties, suspension and resumption of play, and for course setup and marking.

This page is meant to be a comprehensive collection of resources that the Official in Charge may need at a championship.

Starter’s Table

Starter

Scorer’s Table

  • State Am Scripts
    • State Am Qualifying Round Scorer Table Script
    • Match Play Rounds
      • In match play, players are not required to submit a signed scorecard.  All that is required is that one or both players report to an appropriate official the result of the match.  Players can be directed to a Scorer’s Table or can simply be asked to report to the Scoreboard which is staffed with an official authorized to accept the result of the match.
      • When reporting a match result, the winning player should be advised of her next match start time.  If there are to be two matches played in one day, the IWGA policy is to allow a player at least 40 minutes between matches.  If both players agree, the match can begin in less than the allowed 40 minute break.
  • Junior Am
  • Senior Am

Scoreboard Operations

Technical Documents

 

Reporting Results to Other Entities

Each year, the results of our championships need to be reported to other entities so that players will have their performance in our championship count toward standings in these other entities.  Sample reports are provided at the bottom of this page.

WAGR (World Amateur Golf Rankings)

This is a joint effort between the USGA and the R & A to establish world rankings of players.  Our State Am and Senior Am count in their system.  Our Junior Am does not since they do not track junior events.

We get emails from them weekly throughout the year addressed to president@iwga.org.  We forward those emails to both the president and to Char McLear who is responsible for responding.  There are only three times that we need to respond back and they are quite fussy about being on time.  In each case we have to update an Excel sheet that is attached to the email.  The format is very confusing and uses a date format of dd/mm/yyyy.  There are instructions that accompany the spreadsheet that are also tough to read, but it’s do-able.  Worst case scenario, if you can’t figure it out, ask Tyler from the USGA for help.

1-Late November: We have to submit the dates and locations of next year’s championships

2-The week after our State Am, we have to report the qualifying round results and match play results

3-The week after our Senior Am, we have to report the results.  The top 15 players are sufficient.

Junior Golf Scoreboard

 

 


WAGR SAMPLES

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JUNIOR GOLF SCOREBOARD SAMPLES


AJGA SAMPLES